Administrative Recruitment Assistant Career Guide and Counseling

Question: Would a guy in his 40's have trouble getting hired as an administrative assistant? I am between jobs and having trouble getting hired in my profession (paralegal). I am a guy, in my late 40's and have a good grasp of various computer programs like Word, Excel, Access and Outlook Express. Would it be difficult for me to get work through a temp agency as an administrative assistant? I haven't been able to get jobs through legal recruitment agencies for legal temp work.

Answer: I would recommend calling up some local temp agencies in your area. Then set up an appt. You usually need to take in your resume, showing details of background and experience. They will probably give you some tests to figure out your typing speed, accuracy, etc. Nothing ventured, nothing gained, right? Good luck, Ginger

Question: Looking for a "good" job - in the Houston Texas area as Executive Administrative Assistant....Good Company SUMMARY A high-energy team player who is a results-oriented administrative professional with comprehensive expertise in office management, event planning, telecommunications travel arrangements, corporate correspondence and reports. Serves as an effective liaison between all levels of an organization, ensuring the safety of confidential materials. Maintains the integrity of company policies and procedures by anticipating issues and preventing problems. EXPERIENCE DELOITTE & TOUCHE, LLP – Houston, Texas Administrative Assistant – 2007 Responsible for administrative functions for three Partners and staff of Auditors. Created invoices and tracking- DPS System, weekly and life to date reports (Excel). Coordinated domestic and international travel arrangements, acquired visas and passports as needed, arranged meetings, dinners and etc. to meet with clients (domestic and international). Weekly time reports and expense reports for Partners. ANADARKO PETROLEUM, The Woodlands, Texas Senior Administrative Assistant, 2001-2006 Performed daily administrative functions for the Marketing and Minerals Department, including the vice-president. Processed departmental invoices (SAP). Created Excel reports to track contract history for oilandgas abstracts. Designed presentations with PowerPoint. Developed department’s website using DreamWeaver. Coordinated domestic and international travel arrangements and daily calendars. Filed for visas and passports. • Collaborated with college recruitment team to interview students, filter resumes, prepared welcome packages, liaison with schools and the student internship. • Coordinated team-building events, award dinners, and department functions. • Composed confidentiality reports letters as well as served as liaison to upper management. NEUROBEHAVIORAL HEALTHCARE SYSTEMS, LTD, Conroe, Texas Executive Assistant, Vocational Counselor, 1992-1999 Facilitated transition from hospital setting to building long-term residential program, including residential, transitional, and vocational rehabilitation services for individuals with brain injury and neurological impairment. Worked one-on-one with clients. Supervised three assistants. Established daily routines for clients based on individual needs. Organized weekly outings in community. Attended weekly medical rounds with medical team. Participated in family meetings. Tracked behavioral programs. Developed cottage industry vocational program and designed business classes. ADDITIONAL WORK EXPERIENCE • LAWRENCE INDUSTRIES/DAILY OIL TOOLS, Conroe, Texas Executive Secretary, 1989-1992 • EXPERIENCE ENRON, Houston, Texas, Administrative Assistant III, 1987-1989 • HYDRIL, Houston, Texas, Office Executive Assistant, 1980-1987 • BAKER OIL TOOLS, Houston, Texas, Administrative Assistant COMPUTER SKILLS Microsoft Word, Excel, PowerPoint, Quicken, Money, SAP, Outlook, DreamwWeaver and DPS Personal Enjoys water sports, golf and jewelry design. Volunteers in the community and performs charity work. (Houston Livestock Show & Rodeo, Jimmy Buffet –Parrot Head, Jr. Achievement and Habitat) EDUCATION Presently working on Business Degree.

Answer: Resume looks great . I'd hire you. Good Luck in your job search!

Question: How many of you know the difference between Administrative Assistants and secretaries? There is a huge difference in responsibilities and often times pay unless you work for a non profit organization then the pay for an admin may only slightly differ from that of a secretary. A secretary answers phones, files, types, makes copies and may make travel arrangements has general Micrososft skills MS word and Excel and outlook . An Admin does all of the above with minimal if any supervision, coordinates office information, does research, creates documents, spreadsheets, presentations and is efficient in the MS Acess, Excel, Powerpoint and Project and handles all office duties such as supervising and training some temp or new employees, handling confidential documents and learning department tasks in order to assist in the field of work of the company that they work for. Supplies, the budget, recruitment, requesting maintenance, scheduling repairs we do it all!!!!!!!!!!!

Answer: I bet if I'd read you entire question I'd know your defination of each. doesn't one bring the boss coffee??